Accept, schedule, submit & invoice

This is the trade’s flow — do it from the Orvikon mobile app. It covers the whole job, from the offer landing on your phone to raising your invoice. An equivalent workflow is available on the web interface also

Accept the offer

1. When a job is offered to you, it appears under Offers. Tap it.
2. Read the details — Fee, Materials, payment Terms, estimated duration, and any Documents & plans (tap one to open it).
3. Tap Accept.

That’s it — there’s no “decline”. If a job isn’t for you, just leave it; it stays on offer to the other trades. The first company to accept wins the job, so don’t sit on one you want.

First time accepting? You’ll be asked to add your company ABN before you can accept. Add it and you’re through — you won’t be asked again.

Schedule the day

The job now lives under Jobs.

1. Open the job. Tap Schedule Job at the bottom.
2. Pick a day on the calendar. Grey days are inside the job’s window; a red or yellow tint means another job it depends on makes that day tight — you can still pick it, you’ll just confirm you meant to.
3. Set a start time, then confirm.

Need to move it later? Open the job and use Reschedule from the ⋮ menu.

Getting there: the job page has a Navigate button that opens directions to the site in your maps app.

Submit your work

When the job’s done:

1. Open the job and tap Submit Completion Evidence.
2. On the Submit Job Completion screen, type any Notes.
3. Tap Add Photos — take them with the camera or choose from your library. Add as many as you need.
4. Tap Submit for Approval.

Your notes and photos are saved on your phone as you go, so you won’t lose them if you drop signal or close the app before submitting.

If the builder attached documents and asks you to acknowledge them, you’ll be prompted to do that before you can submit — tap Review & acknowledge.

If the builder sends it back

If the builder wants something fixed, the job comes back with a Rework Requested card explaining what. Sort it out, then open the job and tap Resubmit.

Raise your invoice

Once the builder approves, open the job and tap Invoice. That raises your invoice for the job — the amount was locked when the job was offered, so there’s nothing to fill in.

Accounting sync

If you’ve already connected Xero, this will land in your Xero invoices automatically. If you’ve not yet connected an accounting package, the system will email the invoice to you. If the job issuer has their accounting sync enabled then the job will be entered into their accounting system automatically also.

Subcontracting part of the work (web only)

If the builder ticked Allow the accepter to subcontract when they created the job, you can pass part of it to another trade — but this is only on the web portal, not the app.

1. On the web, open the job.
2. Click Subcontract this job.
3. Fill in the child job (title, trade, fee) the same way a builder creates a job, then offer it to your own trades.

If you run a crew (optional)

A one-person operation can skip this. If you’ve got multiple teams, it’s worth setting up the extra team members at a minimum so you can track who will be completing each job:

• My Team (app Settings, or Team / Roles on web) — add your people and control what each can do.
• My Trade Types (Settings) — nominate the trades you do, so the right jobs reach you.
• Service Area (Settings) — the zones you’ll take work in.
• Equipment (Settings) — gear you own or can arrange.
• Set who your invoices are addressed to under your company’s financial settings on the web.

Stuck? In the app, open Settings → Help & Feedback and tell us what happened — we read every message.